Role Overview
We are looking for a detail-oriented and proactive Associate- Packaging Material to manage the procurement and sourcing of packaging materials required for Nutrabay's product manufacturing and packaging operations.
The role involves coordinating with vendors, contract manufacturers and internal teams to ensure the timely availability of packaging materials while maintaining cost efficiency, quality standards and approved specifications.The ideal candidate should have hands-on experience in packaging material procurement, vendor management, inventory coordination and purchase operations, preferably in the FMCG, Nutraceutical, Pharmaceutical, Food or Cosmetics industry.
Key Responsibilities
1. Packaging Material Procurement
- Manage day-to-day procurement of primary, secondary and tertiary packaging materials, including PET/HDPE bottles, jars, caps, labels, induction wads, scoops, pouches, cartons and corrugated boxes.
- Raise and process purchase orders based on approved material requirements.
- Ensure timely procurement while maintaining cost efficiency and quality standards.
- Coordinate with internal stakeholders to understand material requirements and purchase priorities.
2. Vendor Management & Coordination
- Coordinate with existing vendors for quotations, order placements, delivery schedules and regular follow-ups.
- Build and maintain strong vendor relationships to ensure uninterrupted material supply.
- Support price negotiations, payment terms and delivery timelines in coordination with the reporting manager.
- Identify and evaluate potential vendors to develop alternative sourcing options.
- Monitor vendor performance against quality, pricing and delivery commitments.
3. Inventory & Material Planning
- Monitor packaging material inventory and ensure timely replenishment.
- Coordinate with warehouse, production and contract manufacturing teams to assess material requirements.
- Maintain records of material consumption, stock availability, pending orders and expected deliveries.
- Identify potential stock shortages and proactively highlight procurement risks.
- Ensure material availability in line with production and dispatch schedules.
4. Quality & Specification Management
- Ensure all procured materials comply with approved specifications and quality requirements.
- Coordinate with the Quality Assurance team and vendors in case of material rejections or quality discrepancies.
- Ensure packaging materials meet approved dimensions, printing requirements and artwork specifications.
- Coordinate sample approvals before initiating bulk procurement.
- Maintain documentation of approved specifications and vendor quality records.
5. Purchase Documentation & Reporting
- Maintain accurate records of purchase orders, quotations, invoices and vendor details.
- Track pending purchase orders and ensure timely closure of procurement requirements.
- Coordinate with Finance for invoice verification and payment-related queries.
- Maintain procurement trackers and prepare regular purchase and inventory reports.
Skills & Qualifications
- Bachelor's or Master's degree in Commerce, Business Administration, Supply Chain Management or a related field.
- 1–3 years of experience in Purchase, Procurement or Packaging Material Sourcing.
- Prior experience in FMCG, Nutraceuticals, Pharmaceuticals, Food or Cosmetics will be preferred.
- Good understanding of packaging materials such as PET/HDPE bottles, jars, caps, labels, cartons, pouches and corrugated boxes.
- Proficiency in MS Excel and maintaining procurement trackers.
- Familiarity with ERP or procurement management systems will be an added advantage.
Key Competencies
- Strong vendor management and negotiation skills.
- Excellent coordination and follow-up abilities.
- Understanding of procurement cycles and purchase processes.
- Strong analytical and problem-solving skills.
- Attention to detail and accuracy in documentation.
- Ability to manage multiple procurement requirements simultaneously.
- Ownership mindset with a proactive approach towards resolving material shortages.
Key Performance Indicators (KPIs)
- Material Availability: Timely availability of packaging materials as per production requirements.
- Purchase Order TAT: Timely processing and closure of purchase orders.
- Vendor Performance: Vendor adherence to delivery timelines, quality and pricing commitments.
- Cost Optimisation: Identification of cost-saving and sourcing opportunities.
- Inventory Management: Maintaining optimum stock levels and minimising excess or obsolete inventory.
- Documentation Accuracy: Maintaining accurate purchase orders, invoices and procurement records.
Ideal Candidate Profile
We are looking for someone who:
- Has hands-on experience in packaging material procurement and sourcing.
- Understands the complete procurement cycle, from requirement identification to material delivery.
- Can independently coordinate with multiple vendors and internal stakeholders.
- Is comfortable working in a fast-paced and growing D2C organisation.
- Takes ownership of procurement timelines and ensures uninterrupted material availability.
Why Nutrabay:
We believe in an open, intellectually honest culture where everyone is given the autonomy to contribute and do their life’s best work. As part of the dynamic team at Nutrabay, you will have a chance to learn new things, solve new problems, build your competence, and be a part of an innovative marketing-and-tech startup that’s revolutionising the health industry.
Working with Nutrabay can be fun and a place of unique growth opportunities. Here you will learn how to maximise the potential of your available resources. You will get the opportunity to do work that helps you master a variety of transferable skills, or skills that are relevant across roles and departments. You will feel appreciated and valued for the work you deliver. We are creating a unique company culture that embodies respect and honesty, which will create more loyal employees than a company that simply shells out cash. We trust our employees and their voice and ask for their opinions on important business issues.
About Nutrabay:
Nutrabay is the largest health & nutrition store in India. Our vision is to keep growing, have a sustainable business model, and continue to be the market leader in this segment by launching many innovative products. We are proud to have served over 1 million customers to now, and our family is constantly growing.
We have built a complex and high-converting eCommerce system, and our monthly traffic has grown to a million. We are looking to build a visionary and agile team to help fuel our growth and contribute towards further advancing the continuously evolving product.
Funding:
We raised $5 million in a Series A funding.
Nutrabay is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, colour, gender identity or expression, genetic information, marital status, medical condition, national origin, political affiliation, race, ethnicity, religion or any other characteristic protected by applicable local laws, regulations and ordinances.
